1-9-17, Tenjin, Chuo-ku, Fukuoka-shi, Fukuoka, JAPAN
EditForce, Inc.
Takashi Ono, President and CEO
EditForce, Inc.(“We”) stipulates this Privacy Policy (this “Policy") as follows with regard to the management of personal information we handle.
The terms used in this Policy are as defined in the Act on the Protection of Personal Information, unless otherwise defined.
1. Principle
We properly and safely handle personal information of business partners, directors and employees, stockholders, and other related parties in compliance with relevant laws and regulations in accordance with this Policy.
2. Collection of Personal Information
We collect personal information in an appropriate and fair manner within the scope of our business.
3. Use of Personal Information
We use personal information to the extent required to achieve the purpose listed below.
We do not use personal information for any other purpose without consent of the principal or legal permission.
Personal Information of business partners (including those who participated in our seminars/exhibitions)
- Communication regarding transactions (including information related to our techniques)
- Exercise of rights and performance of obligations relating to transactions
- Fulfillment of other work relating to the above
Individual Numbers shall be retained only for the operation related to the statutory record, including the payment record of remuneration.
Personal Information of shareholders
- Exercise of rights and fulfillment of obligations under the Companies Act and other laws and regulations
- Fulfillment of other work relating to the above
Personal Information of candidates of our recruitment
- Notification and communication on recruitment
- Fulfillment of other work relating to the above
Personal Information of our directors and employees (including those who have retired) and their families
- Labor management
- Offering benefits
- Emergency contact
- Fulfillment of other work relating to the above
Individual Numbers shall be used only for preparation of withholding tax certificates, and notification and application regarding health insurance and Welfare pension insurance, and other relating operation.
4. Provision of Personal Information to Third Parties
We do not provide any personal information we possess to any third party without the consent of principals or legal permission.
5. Disclosure Request of Personal Data
We shall, without delay, disclose, correct, delete, use, cease to provide to any third party, or provide the records of disclosure to the third party, of personal data within a reasonable scope in accordance with laws and regulations after due identification, if so requested from a principal or the agent stipulated by laws and regulations.
6. Assurance of the Accuracy of the Personal Data
We strive to keep the personal data as accurate and up-to-date as possible and to eliminate it without delay when we no longer need it.
7. Management of Security on Personal Data
We take the following action for the security control of personal data against the risks of leakage, loss, damage, unauthorized access from outside and unauthorized use within the company.
（１） Disciplines regarding the handling of the Personal Data
We stipulate rules for obtaining personal data and properly handling them.
（２）Systematic security control measures
We assign the manager in charge of control of personal data (Information Control Manager). We will establish a system for reporting and correcting threatened violation of laws or internal regulations.
（３） Personnel security control measures
We stipulate the duty of confidentiality of confidential information, including personal information, in the work rules and conduct regular employee training on important matters regarding the handling of personal data.
（４） Physical security control measures
We control accessibility to the internal areas where Personal Data is stored and prevent unauthorized use of personal data by officers and employees.
（５）Technical security control measures
We manage access control of the information system appropriately and limit employees who can access personal data and the scope of the personal data they can access.
We take measures to prevent unauthorized access from outside.
8. Understanding of the external environment
If we store personal data in a foreign country, we take security control measures with appropriate understanding the regulation of the country for protecting personal information.
9. Outsourcing of the handling of Personal Information
We may outsource the handling of personal information to an outside party.
In such cases, we shall sufficiently confirm the personal information management system of the contractor, and shall stipulate the rules required to protect personal information in the contract and supervise the management of such information.
10. Review of This Policy
We will review this Policy from time to time and improve it as needed.
11. Inquiries about Personal Information
For request for disclosure of personal information or inquiry about our Personal Data management, please contact us through the Contact Form.
Last update: August 11, 2022